Procurement Operations Leader, Buy Desk

GAQ127R93

The Procurement Operations Leader, Buy Desk is responsible for owning the end-to-end purchase requisition and purchase order lifecycle — ensuring every transaction is accurately set up, fully documented, properly authorized, and compliant with procurement policy. This role serves as a critical operational bridge between business requestors, strategic sourcing, accounts payable, and suppliers, while driving process standardization, automation, and continuous improvement across the procure-to-pay workflow.

Operating with a high degree of ownership and attention to detail, this individual will build scalable, repeatable operating standards for the Buy Desk function — ensuring the organization can transact efficiently, compliantly, and at speed.

Purchase Requisition Review & Compliance

Purchase Order Management

Strategic Sourcing Support

Process Improvement & Automation

Reporting & Data Integrity

• Review incoming purchase requisitions to ensure accurate set-up in alignment with the associated scope of work or order form, including:
• Product or service description
• Quantity and unit pricing
• Total amount and budget alignment
• Service start and end dates
• Payment terms and conditions
• Validate that all required supporting documentation is attached to or referenced within the purchase requisition (e.g., statements of work, order forms, quotes, executed contracts).
• Ensure purchase requisitions are routed through and approved by all designated authorized individuals in accordance with the organization's delegation of authority matrix.
• Identify and resolve requisition discrepancies or missing information before progressing to PO issuance.
• Serve as the first line of review for policy compliance, spend thresholds, and approval requirements.
• Own end-to-end PO lifecycle from creation and approval routing through receipt confirmation and closure.
• Manage a high-volume daily transaction queue with accuracy, consistency, and speed.
• Resolve PO discrepancies, invoice mismatches, and delivery exceptions in coordination with Accounts Payable and suppliers.
• Partner with the strategic sourcing team to support post-contract execution activities, including:
• Accurate metadata management into the contract management system upon contract execution
• Uploading fully executed documents to the contract repository in a timely and organized manner
• Ensuring contract records are complete, accurate, and audit-ready
• Maintain and update supplier records, onboard new vendors through the standard intake process, and ensure approved supplier lists remain current.
• Identify manual or repetitive tasks within the Buy Desk workflow and champion automation and streamlining initiatives.
• Support configuration and adoption of procurement technology platforms (e-procurement, intake tools, catalog management).
• Build and maintain SOPs, workflow guides, and buying channel configurations to enable consistent, scalable execution.
• Drive continuous improvement across the procure-to-pay cycle using data-driven insights.
• Track and report on key Buy Desk metrics: transaction volume, requisition cycle times, PO compliance rates, and approval turnaround.
• Flag policy exceptions and support audit readiness through disciplined data hygiene practices.
• Contribute procurement operations data to leadership reporting and cross-functional dashboards.

Required

Preferred

What success looks like in Year One

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability, or veteran status.

• 5+ years of experience in procurement operations, purchasing, or procure-to-pay functions.
• Demonstrated experience reviewing, processing, and managing high-volume purchase requisitions and purchase orders.
• Strong understanding of PO lifecycle, approval workflows, and delegation of authority frameworks.
• Experience validating supporting procurement documentation such as statements of work, order forms, contracts, and quotes.

Databricks is the data and AI company. More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark™, Delta Lake and MLflow. To learn more, follow Databricks on Twitter, LinkedIn and Facebook.

At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region click here.

Our Commitment to Diversity and Inclusion

At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics.

Compliance

If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.